Staff Assistant

Staff Assistant NorthBridge Housing Solutions (formerly North Little Rock Housing Authority) This opportunity is covered under Section 3 of the HUD Act of 1968.

EOE/M/F/

The Staff Assistant reports to the Project Manager/Modernization Coordinator and also provide assistance to the Executive Director and Deputy Director as needed.  The Staff Assistant shall assist with planning, organizing and coordinating all contract and procurement functions and activities to fulfill the requirements of NLRHA, including the Capital Fund Program. Assist with monitoring Section 3 compliance and prepares reports as needed to maintain compliance with the U.S. Department of Housing and Urban Development’s (“HUD’s”) funding directives. Abides by ethical and legal requirements including HUD procurement 24 CFR requirements. Assist with the organization and staffing of the Board of Commissioners meeting as well as in rotation to support Central Office functions (answering phones, receiving visitors, etc.). Perform other duties as assigned.
 

Job Competencies: 
Knowledge of federal, state and local regulations, including HUD directives, with regard to construction, capital funding and Section 3 compliance; understanding of PHA’s strategic goals and structure; knowledge of contracting and procurement procedures; accounting and financial skills; knowledge of reporting requirements; skills documenting in multi-tasking, prioritization and problem resolution.
 
Education, Experience and Certifications:
Bachelor’s Degree in Business or Public Administration or a related field; OR three (3) years of experience as contract compliance officer; OR any equivalent combination of education, experience, and training, which provides the required knowledge, skills, and abilities to perform the essential functions of the job.  Must be able to work beyond the normal working day.

Computer Skills:
To perform this job successfully, an individual should be competent in the usage of e-mail, internet, Microsoft Excel, Microsoft Word and Adobe Acrobat software. Must be able to learn other computer software programs as required by assigned tasks.

Responsibilities:

Responsible for assisting with the preparation of modernization documents. 

Assist with the preparation and submittal of Section 3 Report (HUD for 60002), Semi-Annual Labor Standards Report (HUD form 4710), and Semi-Annual and Annual PE Reports on Capital Fund to HUD.

Attend and prepare for meetings as needed.  Poll board for attendance.  Order and pick up food for board meetings. 

Backup for opening and distributing mail and incoming packages.  Prepare outgoing mail and deliver to post office when deemed necessary.   Assist with greeting guests and answering telephones.  Collect and distribute incoming faxes.  

Open until filled. Apply online at www.northbridgehs.org; or mail cover letter and resume stating position applying for to NLRHA HR, P.O. Box 516, North Little Rock, AR 72115. All hiring decisions are contingent on the selectee passing a drug test. This applies to current Housing Authority employees applying for different positions as well as external applicants. Criminal background check will be conducted on all external selectees. EOE/M/F/H 

This opportunity is covered under Section 3 of the HUD Act of 1968.