So that we may learn more about your qualifications, please submit cover letter, resume, and three professional references with your application submission.
Reports To: Director of Finance
FLSA Status: Exempt
Direct Reports: None
Safety Sensitive Position
OSHA Risk Category: 2
This position is responsible for providing assistance for day-to day accounting activities. Responsibilities include general ledger account reconciliation and month end closing entries. Responsibilities also include participation in the annual budget process, the annual audit process, tax returns and other accounting functions as assigned.
- Utilizes Generally Accepted Accounting Principles (GAAP) while conducting all accounting activities.
- Responsible for the accurate and timely month-end closing process.
- Ensures monthly operating revenues and expenses are accurate and are posted in the appropriate time period.
- Prepares general ledger, adjusts journal entries as necessary to ensure required and proper adjustments are made.
- Responsible for monthly bank reconciliations.
- Ensures depreciation is properly allocated.
- Reviews and analyzes general ledger accounts and resolves any discrepancies.
- Ensures accounts receivable (AR), accounts payable (AP), payroll, and other balance sheet and income statement accounts are current and accurately reflected in the general ledger.
- Maintains schedules and worksheets for documenting reconciled balances.
- Responsible for monitoring and documenting accounts receivables activities for organ/non-tissue receivables greater than 90 days past due.
- Ensures the preparation and review of the Cafeteria Plan 5500.
- Ensure that all AP invoices received are accurately recorded in the accounting system and paid timely.
- Ensure all invoices have proper authorizations and budget allocations prior to payment.
- Reconciles the benefit payroll deductions against the benefit insurance bills.
- Prepare allocation for the AP processing.
- Immediately notifies Director of Finance of any discrepancies or major errors in scope of responsibility.
- Assists the Director of Finance with the annual financial audit
- Prepares audit schedules, worksheets and other necessary work papers.
- Actively works with auditors during audit as directed by Director of Finance.
- Assists in the documentation, preparation, and review of the annual tax return.
- Reviews regulatory required documents for accuracy after preparation by auditors and/or others.
- Assist with the preparation of the annual and interim Medicare Cost Reports.
- Prepares worksheets and schedules.
- Works to ensure accurate documentation.
- Assists during Medicare Cost Report desk reviews and audits.
- In the absence of the Director of Finance, serves as resource for essential accounting functions.
- Assist in the preparation of annual budget.
- Works with Director of Finance and organizational leaders in developing budget estimates.
- Prepares approved budget documents for department management.
- Enters annual budget in accounting software.
- Provides routine financial reports to department management to assist in managing department budgets.
- Assists in payroll processes and reporting.
- Maintains operational knowledge and understanding of payroll software reporting features.
- Provides monthly assistance in processing payroll and serves as backup for payroll.
- Reviews Payroll Reports.
- Maintains and acts as a resource for accounting software, employee expense reporting software, and time and attendance software to other departments to ensure utilization of software is maximized.
- Assists the Director of Finance in management of banking activities.
- Resolves discrepancies on monthly bank statement.
- Maintain daily account of bank balances.
- Ensure bank deposits are timely and accurate.
- Leads and/or assists in projects for the Finance department and the organization.
- Researches topics and gathers pertinent information to help in decision making process.
- Provides data and information in a format that is helpful and beneficial.
- Serves as the primary backup for assigned accounting functions.
- Serves as primary backup for Certify expense report processing.
- Serves as primary backup for daily cash receipts entry.
- Maintains regular and punctual attendance at assigned work location.
- Accurately document timekeeping records.
- Completes and maintains appropriate documentation in a timely and thorough manner including activities. Examples include: training documentation, mileage, expenses, electronic schedule of ARORA events, and other forms.
- Proofs work for accuracy and completeness.
- Exhibits and models ARORA’s conduct standards, mission, and organizational clarity (core purpose, core values, business definition, and strategic anchors) in all job functions and interactions both internal and external to ARORA.
- Utilize the ARORA strategic anchors: Creating a Culture of Donation, Financially Sound and Quality during work activities and in the decision-making process.
- Attendance at staff meetings, training programs, and/or in-services meetings, as required.
- Demonstrates professional appearance, behavior and standards in all business dealings and interactions.
- Demonstrates professional conduct and behavior reflective of ARORA’s respect, honor, admiration and reverence for the donor and donor family.
- Fosters effective relationships with client representatives.
- Performs other duties as assigned.
Potential Risk Factors:
- Risk Exposure to Blood/Body Fluids: While performing some essential functions of your position, you may be exposed to blood or body fluids. Established procedures identify the appropriate personal protective measures that you should use when performing essential functions of your position. The ARORA Safety program will provide you with the appropriate procedures and guidelines in which you should perform the essential duties of your job. If you need additional training or resources, please see your supervisor or the ARORA Safety Officer.
- Repetitive Motion: While performing some essential functions of your position, you may be required to perform some functions repeatedly. When such tasks are not performed properly, injury can result.
- Minimum Weightlifting Requirement: While performing some essential functions of your position, you may be required to do some lifting, moving, pushing, or pulling. When such tasks are not performed properly, injury can result. Must have the ability to lift minimum weight of 20 lbs.
- Prolonged Sitting, Standing, and Bending: While performing some essential functions of your position, you may be required to sit, stand, or bend for an extended period of time. When such tasks are not performed properly, injury can result. Precautions and/or equipment should be used when performing this task.
- Competency Evaluation: Competency evaluations are required for this position. Your supervisor will notify you when your evaluation is to be conducted.
- Training: You may need additional training to better understand the performance requirements of your essential job functions. Training classes are available and can be requested and/or assigned. Your attendance at such classes is mandatory.
- Works in normal office environment.
- Required to carry a cellular telephone for business purposes.
- Occasional travel required by personal vehicle to fulfill the duties and responsibilities of the position.
- May require travel by commercial or chartered aircraft.
- Non-smoking office.
- Drug Free Workplace.
Forty-hour workweek with occasional weekends, holidays, or evenings.
Minimum Job Requirements
- Bachelor’s degree in Accounting or Business Administration and at least 2 years accounting experience.
- Knowledge and experience with personal computers and software including accounting software.
- General familiarity with employee benefits program.
- Must be proficient in Microsoft Office Suite and accounting software such as: Peachtree/Sage.
- Maintain a valid driver’s license, reliable automobile, and proof of automobile insurance
- Consistent demonstration of attention to detail, precision, accuracy, and customer satisfaction.
- Possess strong prioritization skills and the ability to effectively manage multiple projects and tasks.
- Excellent problem solving, conflict resolution and interpersonal skills (i.e. has the ability to make decisions based on situational circumstance, company policy and customer relations).
This position is responsible for requesting, managing and storing confidential records and ensuring that information is protected, handled discretely and professionally, according to the recognized standards, regulations, and standards for maintaining patient, financial and employment records.