Clinical Accounting Coordinator

At ARORA, we show kindness, are adaptable, we embrace forthright communication, and are dedicated in restoring lives. If you would like to be a part of our team, ARORA is currently searching for a Clinical Accounting Coordinator So that we may learn more about your qualifications, please submit cover letter, resume, and three professional references with your application submission.

Department: Finance/Finance

Reports To: Chief Finance Operating Officer

FLSA Status: Exempt

Direct Reports: None

Safety Sensitive Position OSHA Risk Category: 2

Job Summary/Scope: The Clinical Accounting Coordinator (CAC) performs precise and punctual medical billing reconciliation. This role revolves around the examination and analysis of financial data pertaining to physician billing and hospital billing. The Clinical Accounting Coordinator will maintain the organization’s clinical inventory, ordering and supplying necessary items while maintaining accurate records of all procurements for inventory management. The Clinical Accounting Coordinator reviews monthly premium invoices against your company's payroll deductions to check for discrepancies.

Essential Functions: 1. Maintains consistent stock of inventory, ordering new stock up to pre-authorized limit as inventory dwindles. 2. Establishes and maintains backup sources for high-demand inventory items. 3. Assesses inventory reports and order patterns to identify items needing automatic, recurring delivery. 4. Provide inventory reports to the relevant clinical departments. 5. Maintains accurate daily records of clinical goods received and shipments made. 6. Manages and maintains inventory system; facilitates upgrades to related database and/or software. 7. Conducts frequent spot and partial audits of physical inventory. 8. Performs periodic (at least annual) physical inventory audits. 9. Uses education and experience to conduct thorough reviews and reconciliation of medical billing records and claims, detecting discrepancies and resolving issues. 10. Codes medical bills, including diagnostic, anesthesia, and procedural information for accounts payable. 11. Analyzes medical records and identifies documentation deficiencies. 12. Serves as a resource and subject-matter expert to Clinical staff. 13. Audits clinical documentation and electronic medical records to validate medical billing. 14. Assign account codes for clinical bills according to budgetary guidelines and CMS regulations. 15. Uses education and experience to research, analyze, recommend, and facilitates plan of action to correct discrepancies and prevent future coding errors. 16. Perform a monthly review of premium invoices against company's payroll deductions to check for discrepancies. 17. Reconcile benefit invoices accurately and timely, submitting them for payment and appropriate allocation in the general ledger. 18. Handles special projects as requested.

Secondary Functions: 1. Reconciles and recommends resolutions for report discrepancies and problems. 2. Coordinates and prepares pertinent information for external accounting firms and auditors. 3. Compiles information and prepares monthly reports to assist the Chief Finance Operating Officer, Staff Accountant, and outside auditors in internal and external statement preparations.

Organizational Expectations: 1. Maintains regular and punctual attendance at assigned work location. a. Accurately document timekeeping records. 2. Completes and maintains appropriate documentation in a timely and thorough manner, including activities. Examples include training documentation, mileage, expenses, electronic schedule of ARORA events, and other forms. 3. Exhibits and models ARORA’s conduct standards, mission, and organizational clarity (core purpose, core values, business definition, and strategic anchors) in all job functions and interactions, both internal and external to ARORA. 4. Attendance at staff meetings, training programs, and/or in-services meetings, as required. 5. Demonstrates professional appearance, behavior, and standards in all business dealings and interactions. 6. Demonstrates professional conduct and behavior reflective of ARORA’s respect, honor, admiration, and reverence for the donor and donor family. 7. Fosters effective relationships with client representatives. 8. With the approval of division Director, serves on national committees. 9. Performs other duties as assigned.

Potential Risk Factors: 1. Risk Exposure to Blood/Body Fluids: While performing some essential functions of your position, you may be exposed to blood or body fluids. Established procedures identify the appropriate personal protective measures that you should use when performing essential functions of your position. The ARORA Safety program will provide you with the appropriate procedures and guidelines in which you should perform the essential duties of your job. If you need additional training or resources, please see your supervisor or the ARORA Safety Officer. 2. Repetitive Motion: While performing some essential functions of your position, you may be required to perform some functions repeatedly. When such tasks are not performed properly, injury can result. 3. Minimum Weightlifting Requirement: While performing some essential functions of your position, you may be required to do some lifting, moving, pushing, or pulling. When such tasks are not performed properly, injury can result. Established procedures identify the precautions and/or equipment that should be used when performing this task. Must have the ability to lift a minimum weight of 50 lbs. 4. Prolonged Sitting, Standing, and Bending: While performing some essential functions of your position, you may be required to sit, stand, or bend for an extended period of time. When such tasks are not performed properly, injury can result. Established procedures identify the precautions and/or equipment that should be used when performing this task. 5. Competency Evaluation: Competency evaluations are required for this position. Your supervisor will notify you when your evaluation is to be conducted. 6. Training: You may need additional training to better understand the performance requirements of your essential job functions. Training classes are available and can be requested and/or assigned. Your attendance at such classes is mandatory.

Work Environment: 1. Works in a normal office environment. 2. Required to carry a cellular telephone for business purposes. 3. Frequent travel required by personal vehicle to fulfill the duties and responsibilities of the position. 4. Non-smoking office. Work Hours Forty-hour workweek with occasional weekends, holidays, or evenings. Minimum Job Requirements 1. B.A and two years related experience; or 2. Five years of relevant experience. 3. Certification in medical coding is preferred. 4. Must have at least two years of experience with medical terminology is required. 5. Advanced communication skills. 6. Consistent demonstration of attention to detail, precision, accuracy, and customer satisfaction. 7. Must have a full understanding of HIPAA regulations and compliance. 8. Excellent problem-solving, conflict resolution, and interpersonal skills (i.e., can make decisions based on situational circumstances, company policy, and customer relations).

Security Requirements: This position is responsible for requesting, managing, and storing confidential records and ensuring that information is protected, handled discretely and professionally, according to the recognized standards, regulations, and standards for maintaining patient, financial and employment records.